Just as your healthcare system connects each department under the same roof, CMS Space Manager has the ability to link each team in more ways than one. Whether one department is looking to expand its footprint or is looking for a more efficient way to allocate space, the data stored in this key tool can unite facilities with building and construction, finance and reimbursements, occupancy, and many others.
In our August webinar, longtime healthcare facilities information specialist Ted Pappas breaks down just how impactful CMS Space Manager can be not only for facilities and HTM, but also for the entire healthcare system at large.
Take a look at our recap to get a better understanding of how CMS Space Manager works, how it’s helping Tift Regional Medical Center, a subsidiary of Southwell, and how every hospital should be rethinking how they utilize space.
1. CMS Space Manager’s tools are specifically designed for healthcare.
What differentiates CMS Space Manager from generic space management software solutions is that it has been designed specifically for healthcare systems with features and tools that are applicable for hospitals. CAD drawings, utilization reports, occupancy data, and more all make it so those in a hospital setting have the exact location types and features they need to assess their space utilization.
Not only are the features specific to healthcare, but CMS Space Manager is designed to help healthcare systems address issues specific to the industry. It’s no secret that hospitals frequently struggle to find more space, and construction is not always the most financially sound option.
“We know that it’s definitely more cost effective to repurpose existing space before we build or expand. In the last few years especially we have seen how certain spaces, like admin spaces, can be reallocated in a work remote culture, and with Space Manager we can look at how we manage that,” shared Ted.
2. Improve efficiency with drawings, calculations, and data right at your fingertips.
It’s essential to be able to access a space management tool at any given moment. CMS Space Manager is easily accessible on-the-go for performing calculations, double checking measurements and specifications, and any other vital space information.
Having updated information is critical, particularly during annual Medicare and Medicaid reimbursement. With just a few mouse clicks, find accurate layouts and square footage utilization calculations, export a report, and share the necessary information. Cut down on time digging through outdated layouts or double checking that you’re looking at the most updated version at any given moment.
3. Space management ties hospital departments together.
Believe it or not, space management affects each and every department in a hospital. Consider all of the ways the information stored in CMS Space Manager could help departments other than the facilities and HTM teams:
- Support Services: Optimizes the allocation and utilization of physical spaces.
- Finance: Helps to focus on cost-effective planning and utilization of spaces.
- Reimbursement: Aligns facility layouts and services with regulatory requirements and payer guidelines.
- Design & Construction: Provides ongoing, accurate consistent documentation for future projects to eliminate duplication of efforts.
Robert Setters, Plant Operations Manager at Tift Regional Medical Center shared his experience seeing CMS Space Manager’s capabilities bring teams together. He has seen firsthand how other hospital departments have come to his team for square footage calculations, drawings, and other data points in the program.
“When you’re offered a chance to provide the solution that’s needed, then they come back more often,” Robert shared.
With data about what kinds of flooring materials are used throughout the hospital, accurate square footage, architectural drawings, and more, there’s no limit to how this information can be applied to the business decisions of every department in the hospital.
Space is a hospital’s most important asset, so it’s vital to consider how you’re currently managing it. If you’re interested in hearing more from the webinar, get in touch to receive a copy of the recording.